The MBA Guide to IT

Episode 23 – How do I make sure the wrong people don’t have our data?

It’s really easy to email the wrong file to the wrong person.  Perhaps you’ve done it.  Or one of your employees.  So, how can Data Governance help me keep data out of the wrong hands?

So far this week, we’ve talked about defining the life cycle of your data.  If you know where it is supposed to be at every stage, you also know where it is not supposed to be.  If you know who is supposed to have your data, you also know who isn’t supposed to have it.

This is important.  As data moves around your company and out to the world, your computers don’t know the difference between your client’s confidential file and your favorite cat video.  Those 1s and 0s look just alike marching down the wire.

Building a bigger firewall can help.  They’re still innovating and they’re not out of ideas just yet.  And email filters can help.  They can scan emails for things that look a lot like a social security number or a credit card number.  Those are good things, but…

If you want to make a big leap in protection, you have to tie policies and tools to the data.

A couple of weeks ago, we talked about accidentally sending the McGill file to the McGillicuddys.  With the emerging Data Governance tools, you can tag the McGill file as belonging to the McGills.  If you accidentally send it to the McGillicuddys, either the server stops you or the McGillicuddys can’t read it.

This is a powerful concept.  But it only works if you’ve taken the time to define the life cycle of your data, what policies govern that data, how is the data stored, who can see it, who can modify it.  These are Data Governance policies.

Data Governance is one thing that truly has the potential to transform your business.  A good service provider can show you how.

I’m Carter Edmonds with 20Creek.  We solve IT challenges.

Episode #23 – 1/10/2019

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